> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/roadmap/bevica-roadmap/bevica-extensions.md). # Bevica Extensions Bevica extensions add drinks-industry workflows not in standard **Microsoft Dynamics 365 Business Central**. Examples include duty management, fine wine, cellarage, reservations, Shopify, and compliance. Use this page to understand Bevica extensions, check release cadence and find release notes. Extensions are pre-built, modular features. You avoid bespoke development and reduce upgrade risk.


Bevica Essentials
Warehouse Integration (3PL)
Distribution Costs Management
Shopify Connector
Fine Wine
Broking
Cellarage
Item Market Values
Fero Integration
International Duty
Web API Integration
Power BI Reporting
HMRC Excise Reporting
Excellar & Commission

### Release cadence Bevica follows Microsoft’s hotfix, minor, and major release cadence. * **Hotfixes** fix critical issues and ship as soon as ready. * **Minor releases** ship monthly. They focus on smaller improvements. * **Major releases** align to Microsoft wave updates. They ship twice yearly. ### Deployment * To check the version of an installed extension, search for **Extensions** in your environment, locate the desired extension, and verify its version number. * Test new features in a sandbox environment before deploying any extensions to the production environment. *** ### **Bevica Essentials** Requires Microsoft Dynamics 365 Business Central Documentation Release Notes #### **Description** Bevica Essentials is the core Bevica extension that provides the industry‑specific functionality needed for drinks businesses. It adds drinks‑related item fields, marketing attributes, pricing structures, duty compliance, and key operational capabilities. Also delivering industry enabled inventory visibility, sales and purchasing processes, CRM, and integrated finance and reporting tools. Bevica Essentials also underpins other Bevica modules—such as Fine Wine, Warehouse and Web Integration, and Power BI reporting. #### **What it does** * **Industry‑aligned configuration out of the box** – Bevica Essentials layers sector‑relevant defaults and data structures onto Business Central, reducing setup time and ensuring the system is aligned to real‑world drinks‑industry processes from day one. * **Enhanced product and item governance** – Adds improved item‑creation controls, validation rules, and data‑quality safeguards that help maintain cleaner, more reliable product information than standard BC alone. * **Stronger sales‑process controls** – Introduces additional checks, reason codes, and workflow guidance to improve consistency and accountability in sales operations. * **Extended reporting flexibility** – Provides enriched filters, dimensions usage, and improved analysis structures that give finance and operations teams clearer insight into performance. * **Operational improvements for stock and order handling** – Supplies extra tools and logic that make handling complex inventory, allocations, and operational workflows easier than with standard Business Central. * **Improved reserves and allocation handling** – Provides enhanced capabilities for managing reserved stock and customer‑specific allocations, supporting more sophisticated fulfilment workflows. * **Support for extended integration scenarios** – Adds extra fields, logic, and validation that improve reliability when integrating with third‑party warehouses, web platforms, or specialist systems. * **A stable foundation for modular expansion** – Acts as the required base layer for all Bevica extensions, ensuring consistent behaviour, compatibility, and an upgrade‑safe platform for future growth. #### **Why it matters** * Provides a **standardised, stable** core that every Bevica customer receives, ensuring consistent architecture and predictable behaviour across all implementations. * Ensures compatibility with **Microsoft Dynamics 365 Business Central**, giving businesses a secure, **scalable, future‑proof ERP foundation** backed by Microsoft’s cloud roadmap. * Makes **environment setup easier** with streamlined creation of go‑live, training and demo companies, supporting faster project onboarding. * **Serves as the platform that add‑on extensions** depend on, enabling a modular “pick what you need” expansion approach. * **Supports long‑term scalability and growth**, ensuring the system can evolve with the business through regular Essentials updates aligned with Microsoft wave releases. *** ### **Warehouse Integration (3PL)** Requires Bevica Essentials Requires TVT Communication Engine Documentation Release Notes #### **Description** Warehouse Integration synchronises Bevica with your third‑party warehouse partners, removing manual CSV uploads or double data entry and eliminating operational delays. Receipts, picks, and adjustments flow automatically between systems, ensuring both ERP and warehouses share stock and location data. This prevents errors, speeds fulfilment, and ensures compliant bonded warehouse operations. The following warehouses are supported: * **Vision EDI:** London City Bond, Vinothèque, EHD, Octavian, Lanchester, and Coterie Vaults. * **Masterlink** Warehouse, Dublin IE. * **Culina:** Hoddesdon Great Bear, Culina Group. #### **What it does** * **Connects Bevica to your 3PL** – Exchanges receipts, picks, dispatches, and adjustments. * **Automates inbound and outbound messaging** – Removes CSV uploads and manual keying. * **Keeps stock in sync** – Aligns quantities, locations, and duty status in both systems. * **Supports traceability** – Keeps integration flows consistent for support and audit. #### **Why it matters** * Reduces **stock discrepancies** between ERP and 3PL. * Cuts **dispatch delays** by removing manual handoffs. * Improves **On Time In Full (OTIF)** with faster, cleaner warehouse updates. * Protects **bonded compliance** by keeping duty data aligned. *** ### **Distribution Costs Management (DCM)** Requires Microsoft Dynamics 365 Business Central Documentation Release Notes #### **Description** DCM centralises inventory cost management by capturing all direct and indirect import/export and logistics costs. Instead of relying on spreadsheets, finance teams use Bevica’s allocation rules to derive true landed cost, cost of sale, and profit margins—ensuring accurate reporting and reducing month‑end rework. #### **What it does** * **Captures additional costs** – Freight, insurance, handling, marketing contributions, and more. * **Allocates landed cost** – Applies configurable cost models to stock movements. * **Controls posting** – Prevents double-posting and keeps charge handling consistent. * **Feeds valuation and revaluation** – Supplies inputs to valuation and revaluation calculations. #### **Why it matters** * Improves **margin accuracy** with true landed cost. * Reduces **month‑end rework** by standardising allocations. * Makes costs more **auditable** with structured entries and reconciliations. * Improves decision-making with clearer cost visibility. *** ### **Shopify Connector** Requires Microsoft Dynamics 365 Business Central, Shopify Connector Requires Bevica Essentials Documentation Release Notes #### **Description** The Shopify Connector enables drinks businesses to run accurate and automated B2C operations. Mixed cases, duty‑aware prices, and stock levels flow seamlessly to Shopify, while orders are returned into Bevica automatically. This reduces online maintenance effort and avoids overselling or pricing errors. #### **What it does** * **Syncs catalogue data** – Items, variants, attributes, and availability. * **Publishes duty-aware pricing** – Keeps online prices aligned to duty status. * **Imports orders and payments** – Creates documents in Bevica automatically. * **Reduces web admin** – Minimises manual product and stock maintenance. #### **Why it matters** * Prevents **overselling** with near real‑time stock updates. * Avoids **pricing errors** when duty status changes. * Speeds fulfilment with automated order flow. * Reduces catalogue maintenance and customer service churn. *** ### **Fine Wine** Requires Bevica Essentials Documentation Release Notes #### **Description** The Fine Wine extension manages the complete lifecycle of collectible wine—from EP through to long‑term reserves. It provides precise provenance, ownership history, and valuation tools. With support for complex case structures, mixed vintages, and producer‑held stock, it ensures total traceability and customer confidence for high‑value wines. #### **What it does** * **Manages the EP lifecycle** – Allocation through delivery and release. * **Tracks provenance and ownership** – History, locations, and movements. * **Supports complex case structures** – Mixed formats and multi-stage bottling. * **Improves valuation workflows** – Keeps reserve visibility and values current. #### **Why it matters** * Protects **high‑value stock** with end‑to‑end traceability. * Reduces **allocation mistakes** across EP and reserves. * Improves **customer confidence** with clearer provenance. * Supports accurate **valuations** for trading and reporting. *** ### **Broking** Requires Bevica Essentials Requires Bevica Fine WIne Documentation Release Notes #### **Description** Broking automates the resale of customer‑owned reserves. Instead of relying on spreadsheets, Bevica generates linked purchase and sales documents automatically, tracking duty transfer and ensuring compliant ownership transitions. This speeds processing, reduces errors, and allows broking teams to operate at scale. #### **What it does** * **Lists customer reserves for resale** – Captures selling intent and quantities. * **Automates buyback and resale** – Creates linked PO → SO flows. * **Handles duty transfer** – Applies duty logic through the transaction. * **Tracks ownership and profit** – Keeps movements and outcomes auditable. #### **Why it matters** * Scales broking without **spreadsheets** or manual linking. * Reduces errors in **pricing, duty, and ownership** handling. * Improves auditability for **compliance** and customer queries. * Speeds turnaround from listing to completion. *** ### **Cellarage** Requires Bevica Essentials Requires Bevica Fine WIne Documentation Release Notes #### **Description** Cellarage gives businesses total clarity over customer reserves stored in bond or duty‑paid locations. Automated billing prevents missed charges and disputes, while accurate location tracking reduces administrative overhead and improves customer service. #### **What it does** * **Manages long-term storage** – Tracks reserves in bond and duty-paid locations. * **Automates cellarage charges** – Bills by case, band, or period. * **Tracks reserve locations and quantities** – Keeps positions accurate over time. * **Supports reserve visibility** – Maintains customer-facing reserve positions. #### **Why it matters** * Captures storage revenue **consistently** and on time. * Reduces disputes with more **transparent** charges. * Cuts admin time with accurate reserve location data. * Improves customer experience with clearer reserve positions. *** ### **Item Market Values** Requires Bevica Essentials Documentation Release Notes #### **Description** The Item Market Value extension enhances how product valuations are maintained, either manually, via bulk import, or by integrating items with external market data sources—most notably Liv‑ex. It automatically imports market prices, updates item valuation fields, and surfaces those values throughout the system to support pricing, broking, and portfolio management workflows. * Requires separate Liv-ex licence for Liv-ex Market Values integration. #### **What it does** * Supports both **automated and manual valuation updates**, giving flexibility when external feeds aren’t suitable. * Integrates Bevica items with **external market data sources** such as Liv‑ex to automatically import up‑to‑date market prices. * Applies **LWIN mapping logic** (including automated LWIN18 derivation) to ensure consistent, industry‑standard wine identification. * Surfaces an item’s **market value across multiple Bevica pages**, improving usability and visibility of pricing information. * **Enhances broking workflows** by feeding accurate valuations into broking sheets and related processes. #### **Why it matters** * **Reduces manual work** by automating price imports and valuation updates, saving teams time. * **Improves pricing accuracy** by ensuring valuations always reflect the latest recognised market data. * **Supports smarter broking decisions** through accurate, consistent valuations feeding into broking workflows and margin assessment. * **Strengthens data integrity** with consistent LWIN mapping and automated rules that minimise human error. * **Enables rapid response to market movements**, helping teams stay competitive with real‑time price alignment. *** ### Fero Integration **NEW RELEASE, AVAILABLE NOW** Requires Bevica Essentials Documentation Release Notes #### **Description** Bevica's integration with Fero connects your Bevica system to the Fero platform — a fintech solution purpose-built for the wine and spirits industry. It gives drinks businesses a more straightforward way to manage orders, funding and fulfilment, without adding extra systems or extra admin. #### **What it does** * Connects Bevica with the Fero platform so order and stock data passes between the two automatically * Removes double handling — orders entered in Bevica are shared with Fero with no rekeying or manual syncing * Gives you a clear, consistent view of stock, sales and financial position at all times * Provides faster access to funding decisions when you need them * Keeps Fero customers using Bevica connected and up to date, with operational data flowing between both platforms #### **Why it matters** * Drinks businesses work with long payment cycles and complex supply chains — this keeps everything joined up * Helps financial and operational teams stay on top of what's happening across sales, stock and finance in one connected view * Your teams carry on working in Bevica exactly as they do day to day * Access Fero's funding and supply chain support whenever and wherever you need it * No need to choose between operational discipline and access to working capital *** ### International Duty **COMING SOON** Requires Bevica Essentials Documentation Release Notes #### **Description** International Jurisdiction Duty in Bevica enables businesses to manage alcohol duty across multiple countries and regulatory regimes within a single company. Each warehouse or location is assigned to a specific jurisdiction (typically a country), and duty rules are applied based on that location rather than the legal entity. Stock can exist in different duty statuses—such as Duty Free, RFSE, or Duty Paid—and can move between jurisdictions and statuses with full audit tracking. This model allows Bevica to handle complex cross-border scenarios, including transferring stock between bonded warehouses, processing multi‑jurisdiction sales orders, and maintaining an auditable duty ledger per jurisdiction to support compliance in international operations #### **What it does** * Enables multiple duty jurisdictions (countries or regions) within a single Bevica company * Assigns each location (warehouse/3PL) to a jurisdiction, with duty rules applied based on that location * Supports multiple duty statuses per stock item * Tracks movement of stock between jurisdictions and duty statuses with full auditability * Applies duty logic across all core transactions, including purchase orders, sales orders, transfer orders, and inventory movements * Allows multi‑jurisdiction sales orders, where different lines can originate from or be delivered to different jurisdictions * Maintains a separate, auditable duty ledger for each jurisdiction to support compliance and reporting * Supports different duty rates, currencies, and tax treatments per jurisdiction #### **Why it matters** * Enables true international operations, allowing customers to trade across multiple countries within one system * Ensures compliance with different duty regimes, reducing regulatory risk in cross‑border trading * Provides full audit visibility of duty movements, supporting inspections and reporting requirements * Handles complex real-world scenarios, such as moving bonded stock between countries or fulfilling global orders * Removes limitations of single-country duty models, making Bevica scalable for growing international businesses * Improves accuracy of duty calculation and recognition based on where stock is held and where it moves * Supports operational flexibility, allowing businesses to optimise warehousing and distribution globally * Future-proofs the platform for expansion into new markets and regulatory environments *** ### **Web API Integration** Requires Bevica Essentials Documentation Release Notes #### **Description** Bevica’s API layer enables seamless integration with digital channels, CRMs, and partner platforms. All systems receive accurate duty‑aware stock, pricing, and product data in real‑time, ensuring operational efficiency, reduced errors, and consistent customer experience. #### **What it does** * **Provides REST APIs** – Items, stock, duty, customers, and orders. * **Syncs third-party systems** – E-commerce, CRM, apps, and marketplaces. * **Keeps duty-aware data consistent** – Shares the same fields and validation. * **Reduces duplicate entry** – Removes manual re-keying and sync errors. #### **Why it matters** * Creates a **single source of truth** across systems. * Enables near **real-time availability** and duty-aware fulfilment. * Reduces integration risk with consistent validation. * Speeds onboarding of new channels and partners. *** ### **Power BI Reporting** Requires Bevica Essentials Documentation Release Notes #### **Description** Power BI Reporting gives decision‑makers clear, interactive dashboards built specifically for drinks businesses. Automated refreshes ensure leaders always see the latest data, while drill‑through analysis enables deeper insight into performance, compliance, and operational efficiency. * Requires separate Microsoft Power BI Pro licence. #### **What it does** * **Delivers prebuilt dashboards** – Sales, margins, reserves, stock, and compliance. * **Uses drinks-focused datasets** – Designed around duty, variants, and dimensions. * **Supports drill-through** – Moves from summary to underlying records. * **Automates refresh** – Keeps reporting current with scheduled updates. #### **Why it matters** * Speeds decision-making with **trusted metrics**. * Flags margin and stock issues earlier. * Reduces time spent building manual reports. * Enables self-service analysis without IT bottlenecks. *** ### **HMRC Excise Reporting** Requires Bevica Essentials Documentation Release Notes #### **Description** The Excise Reporting extension automates the creation of HMRC‑required submissions using structured, accurate movement and duty data. It eliminates manual calculation effort, reduces audit risk, and provides confidence in the accuracy of bonded and duty‑paid stock declarations. #### **What it does** * **Generates HMRC submissions** – W1, W5, W5D, and related outputs. * **Builds audit datasets** – Produces movement and duty data for review. * **Tracks duty movements** – Covers Duty Free and Duty Paid flows. * **Reduces manual prep** – Minimises spreadsheet work and re-keying. #### **Why it matters** * Cuts excise preparation time and spreadsheet dependency. * Reduces audit risk with consistent movement datasets. * Improves confidence in bonded and duty-paid declarations. * Provides traceable stock movement history for queries. *** ### **Excellar & Commission** Requires Bevica Essentials Documentation Release Notes #### **Description** Operational and reporting support for Excellar and Commission-related workflows. #### **What it does** * **Captures commission data** – Stores commission-relevant fields against transactions. * **Supports commission calculation and reporting** – Enables consistent outcomes. * **Keeps an audit trail** – Links results back to source documents. #### **Why it matters** * Reduces manual commission tracking and rework. * Improves consistency across teams and periods. * Makes commission reporting easier to reconcile. ### **TVT Communication Engine** Requires Microsoft Dynamics 365 Business Central #### **Description** The Communication Engine is an integration framework used across Bevica and other TVT solutions to enable reliable, configurable, and auditable data exchange between Business Central (BC) and external systems. It is not a standalone product. Other modules (for example, Warehouse Integration, sales order integrations, HMRC links, and SFTP processes) use the Communication Engine underneath to send and receive data via various protocols. #### **What it does** * Sending and receiving data * Managing **authentication** * Handling different transfer methods * Logging and tracking message flows * **Storing payloads** (especially large ones) #### **Why it matters** * Enables standard protocols making integrations far easier to deliver and maintain. * Gives businesses complete visibility over inbound and outbound messages for troubleshooting and auditing. * Provides reusable integration components instead of building bespoke solutions for each customer. * It is built to work alongside other apps and scale as integration needs grow. * Enhances troubleshooting efficiency, with message statuses (pending, error, completed) and drill‑down views that help teams identify and resolve issues quickly. --- # Agent Instructions This documentation is published with GitBook. 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