Culina Sales Outbound Requests

Create Culina-formatted outbound requests for sales orders.

To correctly send outbound files containing sales orders to Culina managed warehouses, you first need to have completed Warehouse Integration Setup for the specific warehouse. See Third Party Warehouse Integration. Then there may be some Culina specific setup on Customers and Ship-to's that is necessary.

• Delivery Instructions / Comments
• Booking / Delivery Details

Delivery Instructions / Comments

Sales Orders

Delivery Instructions can be sent to Culina. On a sales order, navigate to Comments, enter the required text and assign the correct comment type Delivery Instr. (Sales).

The first 160 characters, across multiple lines, are sent to the warehouse. If the instruction text exceeds this limit, it will not be shown in full.

See the Sales Comments section here Sales Comments and Notes

Booking / Delivery Details

The below fields on a sales order under Warehouse Integration fasttab are used by the warehouse to manage deliveries.

• Requested Delivery Date: the date you are asking the warehouse to deliver the order.
• Ship-to Contact No. provides the name and phone number.
• Booking in Date: only populate if a specific date has been agreed.
• Slot 1 Start Time: beginning time slot for delivery.
• Slot 1 End Time: ending time slot for delivery.
• Slot 2 Start Time: not used by this integration.
• Slot 2 End Time: not used by this integration.

File details

The following table highlights where details sent to the warehouse are held on the sales order.

File Field	Sales Order field	Note
Warehouse		Set from Warehouse Integration Setup
Customer		Set from Warehouse Integration Setup
Order Date	Order Date
Customer Order No.	External Document No.
Consignee Order number
Delivery Name	Ship-to Name	The file's field length is limited to 40 characters.
Address 1	Ship-to Address	The file's field length is limited to 40 characters.
Address 2	Ship-to Address 2	The file's field length is limited to 40 characters.
Address 3	Ship-to City
Address 4	Ship-to County
Delivery Date	Requested Delivery Date
Delivery Code
Excise Number / Deferment Account number
Delivery Text 1	Comments	See Delivery Instructions / Comments above
Delivery Text 2	Comments	See Delivery Instructions / Comments above.
Delivery Text 3	Comments	See Delivery Instructions / Comments above.
Delivery Text 4	Comments	See Delivery Instructions / Comments above.
Booking in Name	Ship-to Contact No, Name
Booking in Phone number	Ship-to Contact No, Phone No.
Booking in Date	Whse. Booked/Collection Date	Only to be populated if a specific date has been pre-arranged.
Delivery Point Code
Delivery Window Start Time	Slot 1 Start Time
Delivery Window End time	Slot 2 End Time
Product Code	'No.' field	Only inventory items are included in the file. The Culina Product Code must match Bevica Item No.
Rotation
Quantity
Unit of Measure	Sales Line Unit of Measure Code	Bevica converts the sales line UoM to CASE or UNIT.
Cases Sales Value	Customer Price	Populated for Duty Free orders.
Pick info