> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/documentation/integration/bevica_warehouse_integration.md).

# Bevica Warehouse Integration

Send and receive transaction messages with your 3PL warehouse.

Warehouse integration is a way for Bevica to communicate with your third-party warehouse with little effort and training for users. Depending on each warehouse's capabilities, the automation can accommodate different processes: **Dispatch Notification / Confirmation, Receipt Notification / Confirmation, Item Reconciliation, Shipping Agent Planning, and Role Centre activity tiles** communicating via either FTP, email, or API.

Bevica Warehouse Integration currently supports communicating with:

* **Vision EDI:** LCB, Vinotheque, EHD, Lanchester, and Coterie Vaults warehouses.
* **Masterlink** Warehouse, Parkwest, Dublin IE.
* **Culina:** Octavian & Hoddesdon Great Bear, Culina Group warehouses.

<a class="button primary" data-icon="microsoft">Requires: Bevica Essentials & Communication Engine extensions installed</a>

{% hint style="info" %}
Bevica Warehouse Integration is a separate extension. Please contact your system administrator or your TVT contact if you would like further information or would like to install Bevica Warehouse Integration.
{% endhint %}

{% hint style="warning" %}
**Prerequisites**

Accounts with one or more of the warehouses listed above.

Established Bevica supply chain processes.
{% endhint %}

<figure><img src="https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2FD35cSiFX3O8kkYNAJvUD%2Fkb-warehouse-integration-infographic.svg?alt=media&amp;token=bb622381-883c-42c2-94b2-548d8eaefdad" alt=""><figcaption></figcaption></figure>

### Warehouse Integration Features

Bevica's warehouse integration aims to remove manual double entry and improve accuracy. The integration is based around information/documents sent to or received from the warehouse. Not all warehouses can receive or send this data.

| Information             | Detail                                                                            | Bevica Dataflow | Available with...           |
| ----------------------- | --------------------------------------------------------------------------------- | --------------- | --------------------------- |
| Dispatch Notification   | Sales Orders, Transfer Orders. Details of despatches sent to the warehouse.       | Outbound        | Vision, Masterlink & Culina |
| Dispatch Confirmation   | Whse. Good-out / pick Sales related warehouse picks.                              | Inbound         | Vision                      |
| Receipt Notification    | Purchase Order Details of purchases sent to the warehouse, known as a Pre-Advice. | Outbound        | Vision                      |
| Receipt Confirmation    | Whse. Goods-in / receipt Purchase related receipts                                | Inbound         | Vision                      |
| Item Reconciliation     | Match Whse. stock balances against Bevica balances                                | Inbound         | Vision                      |
| Shipping Agent Planning | View sales orders split by Shipping Agent and warehouse related status.           | Outbound        | All                         |
| Role Centre Tiles       | Summary warehouse integration activity                                            |                 | All                         |

### Dispatch Notification

Once a Sales/Transfer order is ready, automated processes can generate a formatted EDI file and transmit it to the warehouse for picking and delivery planning. See here for detailed instructions on how to set up this feature [Warehouse Outbound Document Integration](/documentation/integration/bevica_warehouse_integration/warehouse_outbound_document_integration.md).

### Dispatch Confirmation

Warehouses may send Bevica confirmation that stock has been picked and/or dispatched. This will contain details of items not picked or short picked and may also alert Users to late deliveries. See [Warehouse Pick Confirmation Integration](/documentation/integration/bevica_warehouse_integration/warehouse_pick_confirmation_integration.md) for further information.

### Receipt Notification

Planned receipts can be transmitted to warehouses in advance to allow them to prepare. This can help speed up the item creation/goods-in process. These are typically called Pre-Advices. See [Warehouse Pre-Advice Outbound Requests](/documentation/integration/bevica_warehouse_integration/warehouse_pre-advice_integration.md) for further information.

### Receipt Confirmation

Warehouses may send Bevica confirmation that stock has been receipted. Where this is linked to a Pre-Advice, Bevica can identify items/quantities receipted, any short deliveries, or changes in vintage or product format. See [Warehouse Goods Received Integration](/documentation/integration/bevica_warehouse_integration/warehouse_goods_received_integration.md) for further information.

### Item Reconciliation

Stock balances between the two systems, warehouse & Bevica, can be reconciled on a scheduled basis. See here for detailed instructions on how to set up this feature [Warehouse Item Reconciliation](/documentation/integration/bevica_warehouse_integration/warehouse_item_reconciliation.md).

### Shipping Agent Planning (Sales)

This page can be used to plan orders grouped by Shipping Agent to make sure orders are planned appropriately, see [Shipping Agent Planning Worksheet (Sales)](/documentation/integration/bevica_warehouse_integration/shipping_agent_planning_worksheet_-sales.md).

### Warehouse Integration Role Centre Tiles

View summarised warehouse integration activity, see [Warehouse Integration Role Centre Tiles](/documentation/integration/bevica_warehouse_integration/warehouse_integration_role_centre_tiles.md).


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