Bevica Warehouse Integration

Send and receive transaction messages with your 3PL warehouse.

Warehouse integration is a way for Bevica to communicate with your third-party warehouse with little effort and training for users. Depending on each warehouse's capabilities, the automation can accommodate different processes: Dispatch Notification / Confirmation, Receipt Notification / Confirmation, Item Reconciliation, Shipping Agent Planning, and Role Centre activity tiles communicating via either FTP, email, or API.

Bevica Warehouse Integration currently supports communicating with:

• Vision EDI: LCB, Vinotheque, EHD, Lanchester, and Coterie Vaults warehouses.
• Masterlink Warehouse, Parkwest, Dublin IE.
• Culina: Octavian & Hoddesdon Great Bear, Culina Group warehouses.

Bevica Warehouse Integration is a separate extension. Please contact your system administrator or your TVT contact if you would like further information or would like to install Bevica Warehouse Integration.

Prerequisites

Accounts with one or more of the warehouses listed above.

Established Bevica supply chain processes.

Warehouse Integration Features

Bevica's warehouse integration aims to remove manual double entry and improve accuracy. The integration is based around information/documents sent to or received from the warehouse. Not all warehouses can receive or send this data.

Information	Detail	Bevica Dataflow	Available with...
Dispatch Notification	Sales Orders, Transfer Orders. Details of despatches sent to the warehouse.	Outbound	Vision, Masterlink & Culina
Dispatch Confirmation	Whse. Good-out / pick Sales related warehouse picks.	Inbound	Vision
Receipt Notification	Purchase Order Details of purchases sent to the warehouse, known as a Pre-Advice.	Outbound	Vision
Receipt Confirmation	Whse. Goods-in / receipt Purchase related receipts	Inbound	Vision
Item Reconciliation	Match Whse. stock balances against Bevica balances	Inbound	Vision
Shipping Agent Planning	View sales orders split by Shipping Agent and warehouse related status.	Outbound	All
Role Centre Tiles	Summary warehouse integration activity		All

Dispatch Notification

Once a Sales/Transfer order is ready, automated processes can generate a formatted EDI file and transmit it to the warehouse for picking and delivery planning. See here for detailed instructions on how to set up this feature Warehouse Outbound Document Integration.

Dispatch Confirmation

Warehouses may send Bevica confirmation that stock has been picked and/or dispatched. This will contain details of items not picked or short picked and may also alert Users to late deliveries. See Warehouse Pick Confirmation Integration for further information.

Receipt Notification

Planned receipts can be transmitted to warehouses in advance to allow them to prepare. This can help speed up the item creation/goods-in process. These are typically called Pre-Advices. See Warehouse Pre-Advice Outbound Requests for further information.

Receipt Confirmation

Warehouses may send Bevica confirmation that stock has been receipted. Where this is linked to a Pre-Advice, Bevica can identify items/quantities receipted, any short deliveries, or changes in vintage or product format. See Warehouse Goods Received Integration for further information.

Item Reconciliation

Stock balances between the two systems, warehouse & Bevica, can be reconciled on a scheduled basis. See here for detailed instructions on how to set up this feature Warehouse Item Reconciliation.

Shipping Agent Planning (Sales)

This page can be used to plan orders grouped by Shipping Agent to make sure orders are planned appropriately, see Shipping Agent Planning Worksheet (Sales).

Warehouse Integration Role Centre Tiles

View summarised warehouse integration activity, see Warehouse Integration Role Centre Tiles.