Location Setup

Configure locations for picking, bins, duty status, and posting behaviour.

Locations are places such as warehouses or store rooms where you buy, store or sell items. Locations help you to keep track of your inventory.

Locations Overview

Click on these links to find out more information on locations and how to set these up:

• Set up locations - Learn | Microsoft Docs
• Set up locations, bins and zones

Locations in Bevica

Within Bevica you can set up multiple locations. The minimum required information when creating a new location is the Code, name, address and Inventory Posting Setup. You then need to decide which type of location it is and populate any other fields accordingly.

There are 5 main types of locations:

• The simplest location setup is one where stock is managed without bins or any warehousing related logic. Areas such as storerooms, office stock or return locations.
• A location linked to a 3rd party warehouse. Similar in setup to the one above but here there are Bevica EDI links to the warehouse. See Warehouse Integration.
• A location with a bin structure, picks and put-aways based on individual documents. This is typically referred to as an Inventory Warehouse.
• A Warehouse Management System (WMS) warehouse. This introduces complex directed pick, put away logic and internal replenishment routines between zones / duty status, with the ability to manage multiple documents in bulk using Warehouse Shipments, Receipts, Put Aways and Picks.
• An In-Transit location. This special category is used to make sure inventory is visible while moving stock between locations when processing Transfer Orders.

Allowed Duty Type

Use the Allowed Duty Type field to manage the duty status of stock within a Location. For example, where you have a Duty Paid warehouse/storeroom you can stop users accidentally receipting Duty Free stock.

Location's Allowed Duty Type field options.

Option	Note
	No check is performed.
Duty Free	Only Duty Free movements allowed.
Duty Paid	Only Duty Paid movements allowed.

The check is performed on the following documents.

Document	Note
Purchase documents	OnRelease, the header and lines Duty Status / Variant code are checked against the Location's Allowed Duty Type.
Sales documents	OnRelease, the header and lines Duty Status / Variant code are checked against the Location's Allowed Duty Type.
Assembly documents	OnRelease, the header Duty Status is checked against the Location's Allowed Duty Type.
Transfer Order	OnRelease, the header Duty Status is checked against the Location's Allowed Duty Type.
Item Journal	No check is performed.
Paid Reserve Journal	No check is performed.

Inventory Posting Setup

As part of creating a new location, you need to create new records in the Inventory Posting Setup page to determine the G/L accounts that transactions for this location will be posted to, such as the stock control account.

Search for Inventory Posting Setup and create new lines for the relevant combinations of Location Code and Inventory Posting Group. Important fields to populate:

• Inventory Account: This is the inventory control account in the general ledger. Entries will be posted here when items are invoiced on sales or purchase transactions, or when journals involving inventory are posted.
• Inventory Account (Interim): Entries are posted here when sales orders are shipped, and purchase orders are received. These entries are reversed when the orders are invoiced.
• Inventory Account (Paid Res.): If you are using paid reserves then populate this with the GL account of your paid reserves stock.

For more information on what entries are posted, and which accounts they are posted to within Bevica, see Bevica Inventory Postings.