Sales Document Type Codes

Set up sales document type codes for consistent processing and reporting.

Available on all open sales documents and copied to posted documents, use this field to categorise your sales for filtering and operational reporting, i.e. sample, FOC, special event, sale, or return. The field can also be used to manage functionality, see Sales Identifier, and set defaults, see Default... fields below.

Prerequisites

Set up sales order processing.

Sales Document Type codes

To create Sales Document Type Codes:

You can search for Sales Document Type Codes page using the button
From Bevica Setup, navigate to More Actions, Related, Operations

Field

Note

Code

Set a unique code for each type you want.

Description

Enter a description for the record.

Sales Identifier

• Blank: for information only • Sample: See Samples/Free of Charge Stock • Duty Transfer: for information only, see Paid Reserve - Transfer Duty Status • Cellarage: See Paid Reserves Cellarage Invoicing • Excellar: See Bevica Excellar Order Processing • Commission: See Bevica Commission Sales

Default Location Code

If this is set, when the document type is added to an order, it will change the Location code on the document.

Default Customer Price Group

If this is set, when the document type is added to a document, it will change the Customer Price Group Code.

Default Customer Disc. Group

If this is set, when the document type is added to a document, it will change the Customer Disc. Group Code.

Default Shipment Method Code

If this is set, when the document type is added to a document, it will change the Shipment Method Code.

Allow Zero Item Price

Set this to override any zero sales line price checking. See Checking Zero priced sales lines

Note

Select Sales Document Type code after entering the 'Customer No.' and 'Ship-to Code'. If not, the Sales Identifier defaults may be overwritten.

Sales Documents

The Sales Document Type field is editable on all open sales document headers and visible on posted documents. When it's added to an open document, it is then copied to all lines on that document.

The Sales Document Type Code carries a level of validation linked with the Sales Identifier. If the Sales Doc Type is not linked to a Sales Identifier this can be added/removed without any validation. If there is a link to a Sales Identifier (EG, Excellar) Bevica will carry out a check on lines and/or linked documents before allowing remove/delete.

Note

You can only apply one Sales Document Type per document, meaning all lines on that document share the same code.