Creating Vendors

Create Vendors in Bevica Select. Covers addresses, contacts, dimensions, payment terms, posting groups, and best-practice data entry.

Vendor setup drives defaults across purchasing and reporting.

Use this page as a checklist for the fields you should review.

Key fields for vendor records

These are the key fields to populate when creating new vendors:

General FastTab

• No.: This will be defaulted or you can type your own, depending on how your number series is set up
• Name
• Blocked: Payment - no new payments can be created for this vendor All - no transactions are allowed for this vendor.
• Duty Status: For stock vendors, set this to be the duty status you normally purchase the goods in (you can change it per order). For non stock vendors, set this to Duty Paid.
• REX No. If an Item has the Vendor No. populated, the REX No. from that Vendor will be displayed on sales lines and posted sales invoice lines. The sales invoice report word template can be amended to include this.

Address and Contact FastTab

• All applicable fields

AWRS FastTab

• All applicable fields

Invoicing FastTab

• VAT Registration No.
• EORI Number (Economic Operator Registration and Identification)
• GLN (Global Location Number)
• Gen Bus Posting Group
• VAT Bus Posting Group
• Vendor Posting Group
• Currency Code

Payments FastTab

• Payment Terms Code
• Payment Method Code

Receiving FastTab

• Location Code: For stock vendors, populate with the location you would normally purchase stock from this vendor into. This will be defaulted onto Purchase Orders but can be amended on the order if needed. This also needs to be completed for non stock vendors, but it doesn't matter which location you select.