Purchasing

Purchasing workflows in Bevica, including orders, returns, tracking, and notes.

The purchasing function in Bevica comprises a number of transactions that, in combination, provide the ability to manage your vendors effectively.

Document Types

Purchase Order

Purchase orders are used to request stock and account for services from vendors. They contain all the information needed to manage the shipping of the goods from the correct address at the right time and post the invoice from the vendor appropriately. Click here for Working with Purchase Orders.

Purchase Return Order

When you need to return stock for credit, you create a return order. Items to be returned can be applied to the original purchases to properly allocate costs.

Purchase Quote

A purchase quote can be created against a vendor or prospect to display pricing and confirm details.

Purchase Credit Memo

When you want to record a financial credit from your vendor.

Purchase Invoice

When you want to register a vendor's invoice, be that for stock or services. Purchase Invoices help keep track of inventory costs by invoicing inventory receipts using the 'Get Receipt Lines' process or by applying costs such as freight, handling, delivery to inventory movements.

Purchase Blanket Order

Blanket orders are used when a vendor has committed quantities of stock to you. Purchase orders are created from blanket orders allowing you to see how much was originally promised, is now on order, and has been receipted. See Managing Blanket Orders for more information.

For more information from Microsoft on blanket orders, click Work with Blanket Sales Orders (Blanket purchase orders work in a similar way as blanket sales orders).

Purchase Archives

Purchase Archives exist that can be used to take a snapshot of any purchase document. They can be created manually or automatically if the option is set in Purchases & Payables Setup. For more information from Microsoft on archiving documents, click Archive Documents.

For more information from Microsoft on the purchasing function, click Purchasing or Managing Payables