> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/documentation/guides/paid-reserves-and-fine-wine/viewing_paid_reserves.md). # Viewing Paid Reserves View and analyse Paid Reserves across customers, items, and locations. {% hint style="info" %} Bevica Fine Wine is a separate extension. Please contact your system administrator or your TVision contact if you would like further information or would like to install Bevica Fine Wine. {% endhint %} Paid Reserves can be seen from a number of pages; at summary level **Paid Reserve Summary,** individual **Paid Reserve** records, and their movements, **Paid Reserve Ledger Entries**. This information can be accessed directly by searching for the summary or record pages and available as ribbon links from **Customer** and **Item** lists and cards. {% hint style="warning" %} **Prerequisites** Set up paid reserves. {% endhint %} ## Paid Reserve Summary The summary page provides a quick and simple summary showing where your Paid Reserves are. Grouped by **Location, Duty Status** and **Unit of Measure** you can see how many of each item a customer has, if they are currently on open documents and their value. ![Paid Reserve Summary grouped by location, duty status, and unit of measure](https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2Fgit-blob-fe8f8c12343b150e9d54d2f7c4dd5c0cc68808c1%2FwRw6_0H4Qr2amTp77L4QMdvyqQ-5AZcEdQ.png?alt=media) Selecting the **Paid Reserve** option on the page ribbon displays information held against each unique Paid Reserve record. ## Paid Reserves A Paid Reserve record is created for every sale into reserve by a Customer, these can be seen from the **Paid Reserves** page. Page fields: | Field | Note | | ----------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | No. | The unique reference for this paid reserve record. | | Posting Date | The Posting Date from the document that created the record.1 | | Source No. | The Customer number and owner of the goods. | | Source Name | The customer's above. | | Item No. | The item the record relates to. | | Item Description | The item's description. | | Quantity | The original quantity sold into paid reserve. | | Remaining Quantity | The current remaining quantity against the paid reserve. This is updated when documents are shipped. | | Qty. Booked | Any quantity of this paid reserve held on documents waiting to be actioned, i.e. Sales Order, Transfer Order, Sales Return Order, Broking, Bottling Order. | | Unit Price | The original price the customer paid for the goods. This is used as a value for VAT where necessary. | | Unit Cost | The original cost to the company if the paid reserve was created from company stock. Where a paid reserve has been imported via a Paid Reserve Journal the cost value will be zero. | | Provenance/Source | Free text field to enter relevant information. See Additional Information at end. | | Condition | Free text field to enter relevant information. See Additional Information at end. | | Expected Delivery Instruction | Where the goods are En Primeur, this can be used to determine the customer intention when the stock becomes available. See Additional Information at end. The options are: blank, Into Storage, Delivery To Ship-to. | | Exp. Delivery Ship-to | If the field above is set to Ship-to you can select a specific delivery point. See Additional Information at end. | | Contact Nominee No. | Select a nominee for the paid reserve record. The lookup displays contacts linked to the customer. See Additional Information at end. | | Contact Nominee Name | The name for the nominee above. See Additional Information at end. | | Document Type | The originating document, i.e. Sales Invoice.1 | | Document No. | The originating document number.1 The Show Entries ribbon button uses this field and Posting Date to find references to it across Bevica. | Other fields are available: | Field | Note | | ------------------------------------ | -------------------------------------------------------------------------------------------------------------------------------------------------- | | Rotation No. | Displays the rotation number linked to the reserves Item Ledger Entry. | | Internal Information | Free text field to enter relevant information. See Additional Information at end. | | Original Paid Reserve No. | Where the Paid Reserve has been created by splitting another paid reserve record, this shows the original reserve number. | | Document Date | The Document Date from the document that created the record.1 | | External Document No. | The External Document No. from the document that created the record.1 | | Reason Code | The Reason Code the document that created the record.1 | | Withdrawal Duty Unit Amt. Duty Paid | Displays the duty applicable on a Duty Paid withdrawal if the goods are held in Duty Free. Values are per unit and in local currency. See below. | | Withdrawal VAT Unit Amt. Duty Paid | Displays the duty applicable on a Duty Paid withdrawal if the goods are held in Duty Free. Values are per unit and in local currency. See below. | | Withdrawal Total Unit Amt. Duty Paid | Displays duty + VAT applicable on a Duty Paid withdrawal if the goods are held in Duty Free. Values are per unit and in local currency. See below. | Paid Reserve records are created from processing either a **Sales Order** or a **Paid Reserve Journal**. From the **Paid Reserves** page, options on the ribbon take you to related information: * View all movements against the record - select Process, **Ledger Entries** * View originating document details - select Entry, **Find Entries**. * See all details held against the record - select Entry, **Card** * Change **Provenance/Source, Condition or Internal Information** - select **Edit List** ## Withdrawal Amounts The three withdrawal amount fields are calculated when the paid reserve is created. If/when duty rates change they can be updated to the latest values by navigating to Bevica Setup, Related, Paid Reserves, Processing, **Update Withdrawal Values on Paid Reserves**. {% hint style="info" %} If **Withdrawal VAT Unit Amt. Duty Paid** is zero make sure **Pricing Gen. Bus Posting Group** and **Pricing VAT Bus. Posting Group** are populated on Bevica Setup, Pricing / Costing fasttab. {% endhint %} ## Available Quantity In many scenarios Bevica needs to identify what quantity is available against a particular paid reserve as opposed to the remaining quantity we are holding. This is necessary to prevent the same stock being allocated more than once. Available Quantity = **Remaining Quantity** less **Qty. Booked**, and is calculated when needed. If you see a message telling you there is insufficient stock for the operation you are doing, navigate to the paid reserve card and click on the **Qty. Booked** field. This will display where that paid reserve is currently allocated. ## Additional Paid Reserve Information The following fields can store additional information: * Provenance/Source * Condition * Internal Information * Exp. Delivery Instructions * Exp. Delivery Ship-to * Contact Nominee No / Name The fields are editable on the Paid Reserve record itself or from the Paid Reserve Journal. When you create a Paid Reserve journal line using **Get Paid Reserves to Split** or **Transfer Ownership** the additional information fields are copied to the lines from the existing reserve record. These can be amended manually before posting if necessary. The Paid Reserve record can also hold Notes, Attachments and Links. These are available from the Paid Reserve Card and List pages, **Documents factbox**. ![Paid Reserve card showing the Documents factbox for notes and attachments](https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2Fgit-blob-0de6b1662327505341dc7a6fbfb756567c9fcab5%2FXx7DiHyqy-QktN-I0-7eeiowMfLS7x_57g.png?alt=media) You can control which Document types are copied from an existing Paid Reserve to new one via Bevica Setup, **Fine Wine - Paid Reserve** section. ![Bevica Setup Fine Wine - Paid Reserve section for controlling copied document types](https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2Fgit-blob-575c7093fed0efb09bf303ba6d296770b9124dd9%2FC0sC6Lm-gzM8GJQ2xSapgyadFpXIraxtxQ.png?alt=media) --- # Agent Instructions This documentation is published with GitBook. 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