Fine Wine (Paid Reserves)

Paid Reserves workflows for fine wine, including setup, selling, withdrawals, transfers, and bottling.

Bevica Fine Wine, Broking and Cellarage are separate extensions. Please contact your system administrator if you would like further information.

Bevica’s Paid Reserve feature makes it easy to sell fine wine to customers while still looking after the stock on their behalf. Whether the wine is held physically or En Primeur, each parcel placed into Paid Reserve receives a unique Reserve ID that stays with it throughout its journey. You can also capture helpful details like provenance, rotation numbers, source information and images.

Clear on‑screen enquiries let you quickly see all reserves linked to a customer or item, with a full movement history and handy links back to the original invoice, costs and creation date—giving you confidence that everything is transparent and easy to manage.

Paid Reserves highlights:

• Duty and VAT charged automatically on withdrawal where necessary. See Withdrawing Paid Reserves
• Unique ID follows each parcel throughout its life.
• Paid Reserves can be held in any unit of measure.
• Paid Reserve can be held Duty Free or Duty Paid, representing physical cases or En Primeur.
• Paid Reserves from other Merchants can be receipted.
• Additional information such as Provenance and quality details as well as images, documents can be assigned to Paid Reserve records. See Additional Paid Reserve Information here: Viewing Paid Reserves
• Clear navigation lets you see Paid Reserves held by Client or Item.
• Allocate customer requirements to incoming purchases.
• Specific Paid Reserve financial inventory postings.

Working with Paid Reserves functionality

The following features are available within the Bevica Fine Wine extension.

Feature	Note
Viewing Paid Reserves	Understand how to search for Paid Reserve and see detailed information, click here.
Paid Reserve Setup	To get up and running some initial setup is required, click here to get started.
Selling into Paid Reserve	Using Sales Orders, find out how to sell into Paid Reserve click here.
Selling En Primeur	See the options available to sell En Primeur and manage Allocations and options.
Withdrawing Paid Reserves	Follow these instructions to learn how to process a Sales Order to withdraw a customer paid reserve.
Transferring Paid Reserves between Locations	Whenever you need to move Paid Reserves from one location to another.
Transferring Ownership of a Paid Reserve	An existing Paid Reserve record can be easily transferred to a new Customer if necessary. This might be to correct an error or where one customer is gifting the stock to another.
Transfer Duty Status	Transfer a Paid Reserve from Duty Free to Duty Paid charging the customer for duty & VAT plus any other required admin fee(s).
Paid Reserve Bottling	Bottling allows you to convert an existing Paid Reserve record into one or more new records of different items and/or Unit of Measure.
Cancelling Paid Reserves	If your customer has asked for a credit for their paid reserve you can process a Sales Return Order.
Splitting Paid Reserves	When you need to split a paid reserve between rotation numbers or dispatch a bottle from a case reserve, follow these instructions on how to post a Paid Reserve Journal line.
Importing Paid Reserves	Whether you are accepting paid reserves from other merchants or transferring paid reserves as part of a go-live the Paid Reserve Jnl. click here to see how to import Paid Reserves using the Paid Reserve Journal.

Related Paid Reserves features

There are additional Paid Reserves features available within the Bevica Broking and Cellarage extensions.

Feature	Note
Broking	The features within the Bevica Broking extension lets you create and manage a Broking List where your customers can sell their paid reserves.
Cellarage	The features within the Bevica Cellarage extension lets you invoice customers for managing and storing their paid reserves.
Item Market Values	The features within the Item Market Values extension lets you hold for visibility the current value of any stock held in Paid Reserve.