Checking Alc. Vol.

Check and maintain alcohol volume (ABV) data used for duty calculation and compliance.

Where an item's excise duty value relies on its percentage alcohol, this being more relevant in the UK with recent changes, we have introduced two places the software can help to ensure the correct information is used in Bevica:

• Item card
• When receipting stock.

Prerequisites

Inventory and purchases setup.

Alc. % Item check

Once setup, Bevica can check if the Alc. % Vol. value entered against an item is within an allowed range. To do this, navigate to the Duty Codes page and populate the Min. Alc. % Vol. and Max. Alc. % Vol. fields.

Example:

When you enter the Duty Code and Alc. % Vol. fields on an item card, the values are checked.

If you don't want any check against a Duty Code, leave the Min / Max fields blank.

Alc. % check on Receipts

On Purchase, Sales Return, Sales Credit Orders, Transfer Orders, and Paid Reserve Journals, users can see if the item's Alc. % Vol. value matches what is stated on the document line, and additionally prevent lines being receipted.

The above documents have the field Alc. % Vol. Check. Once populated with the declared value, it will appear red if the value does not match the item card.

To view the Alc. % Vol. value on the item card, click the field's Assist Edit.

Posting Restrictions

You can apply additional checks on posting the document where the Alc. % Vol. do not match. From Bevica Setup, Duty Management Fasttab, Alc. % Vol. on Posting dropdown, select one of the following.

Option	Action on Posting
None	No action. The check is only visual.
Warning	If any line where Qty. to Receive is greater than zero and Alc. % Vol. values don't match, users will be asked if they want to continue: Yes: the process continues and all lines are receipted. No: the receipting process stops and users have the ability to review the order.
Error	If any line where Qty. to Receive is greater than zero and Alc. % Vol. values don't match, users will be presented with an error, stopping the receipting process.

Where an order has a mixture of matching and non-matching lines, to receive the matching lines set the Qty. to Receive on the non-matching lines to zero. These will be ignored by the above check and all others receipted.

Broking Purchase order lines are not checked.