> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/documentation/guides/duty-compliance-and-tax/authorised_wholesalers_registration_scheme.md).

# UK Authorised Wholesalers Registration Scheme

Set up AWRS fields and processes for UK alcohol wholesale compliance.

Authorised Wholesalers Registration Scheme (AWRS) is the UK government’s scheme aimed at tackling alcohol fraud. Companies that sell alcohol to other businesses may need to apply for approval for the AWRS. More detailed information can be found on the government page here [GOV.UK AWRS](https://www.gov.uk/guidance/the-alcohol-wholesaler-registration-scheme-awrs).

If applicable, not only do you need to hold an AWRS Unique Reference Number (URN) but you will need to check that the companies you deal with themselves are registered.

To comply with government guidelines, Bevica displays your URN on selected sales and purchase documents. It also lets you store your business partners' URN as evidence of your due diligence.

{% hint style="warning" %}
**Prerequisites**

Customers and vendors created in Bevica.
{% endhint %}

### Setting your AWRS URN

To store your URN:

1. In the ![](https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2Fgit-blob-d08791d5454211f4ad6c103dcb698478e14f0cc7%2FJ8vd-_jo-ATdXilXLG69ChEW1_aMHHuTeQ.png?alt=media) button, search for **Bevica Setup**.
2. In the **EORI/AWRS** fasttab, you can store your company’s URN and the date it was first issued. You can fill in the information in the **‘AWRS URN’** and **‘AWRS Date’** field.

If you have run Bevica Setup routine the **‘GOV.UK AWRS Search Site’** field will be prepopulated, otherwise copy/paste this URL:

<https://www.tax.service.gov.uk/check-the-awrs-register>

{% hint style="success" %}
Your company’s URN will appear in the footer of Bevica’s Posted Sales Invoices, Posted Sales Credit Memo, Order Confirmation, and Purchase Order.
{% endhint %}

### Setting up the AWRS URN on the Customer/Vendor Cards

Bevica lets you record your customers’ and vendors’ URN. To do this:

1. In the ![](https://2932934759-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfUgpGDVvyqBWVvwVIy9a%2Fuploads%2Fgit-blob-d08791d5454211f4ad6c103dcb698478e14f0cc7%2FI5leVuYiXlsRSaEqqTVBIYxy7pz4OiWJCg.png?alt=media) button, search for **Customers or Vendors**.
2. Select your Customer/Vendor and open the **Customer/Vendor Card**.
3. In the AWRS fasttab, fill in the **AWRS URN** and **AWRS Date** for the customer/vendor.

The **Assist Edit Button** of the **AWRS URN** field, if empty, takes you to Gov.UK URN search page, if populated it will confirm if the URN is valid or not.

{% hint style="info" %}
Where a customer or vendor does not require a URN, i.e., private individual or sundry supplier, it may be worth adding a dummy URN against their master record to provide evidence that you have considered them. It will also be easier then to create a filtered list showing which records are missing a URN.
{% endhint %}


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://kb.bevica.com/documentation/guides/duty-compliance-and-tax/authorised_wholesalers_registration_scheme.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.