UK Authorised Wholesalers Registration Scheme

Set up AWRS fields and processes for UK alcohol wholesale compliance.

Authorised Wholesalers Registration Scheme (AWRS) is the UK government’s scheme aimed at tackling alcohol fraud. Companies that sell alcohol to other businesses may need to apply for approval for the AWRS. More detailed information can be found on the government page here GOV.UK AWRS.

If applicable, not only do you need to hold an AWRS Unique Reference Number (URN) but you will need to check that the companies you deal with themselves are registered.

To comply with government guidelines, Bevica displays your URN on selected sales and purchase documents. It also lets you store your business partners' URN as evidence of your due diligence.

Prerequisites

Customers and vendors created in Bevica.

Setting your AWRS URN

To store your URN:

1. In the button, search for Bevica Setup.
2. In the EORI/AWRS fasttab, you can store your company’s URN and the date it was first issued. You can fill in the information in the ‘AWRS URN’ and ‘AWRS Date’ field.

If you have run Bevica Setup routine the ‘GOV.UK AWRS Search Site’ field will be prepopulated, otherwise copy/paste this URL:

https://www.tax.service.gov.uk/check-the-awrs-register

Your company’s URN will appear in the footer of Bevica’s Posted Sales Invoices, Posted Sales Credit Memo, Order Confirmation, and Purchase Order.

Setting up the AWRS URN on the Customer/Vendor Cards

Bevica lets you record your customers’ and vendors’ URN. To do this:

1. In the button, search for Customers or Vendors.
2. Select your Customer/Vendor and open the Customer/Vendor Card.
3. In the AWRS fasttab, fill in the AWRS URN and AWRS Date for the customer/vendor.

The Assist Edit Button of the AWRS URN field, if empty, takes you to Gov.UK URN search page, if populated it will confirm if the URN is valid or not.

Where a customer or vendor does not require a URN, i.e., private individual or sundry supplier, it may be worth adding a dummy URN against their master record to provide evidence that you have considered them. It will also be easier then to create a filtered list showing which records are missing a URN.