Test yourself - Finance

Self-check quiz for Bevica finance workflows, including financial invoices, cash flow, prepayments, contra balances, duty management, pricing, additional charges, and reporting.

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Use this page as a self-check. Try answering first. Then reveal the answer.

Start here

You overcharged a customer and need to correct the price. What’s the right approach?

Multiple choice

A. Create a Sales Return Order B. Create a financial sales credit memo for the price discrepancy C. Use Suggest Contra Payments D. Change the Posted Sales Invoice lines directly

Reveal answer + link

Correct: B

Use a financial invoice/credit memo workflow designed for price discrepancies.

When should you use a financial sales invoice instead of a sales order?

Multiple choice

A. When you need to invoice inventory items quickly B. When you need ad hoc invoicing for non-inventory lines (for example, G/L Account) C. When you need to reserve stock across duty statuses D. When you need warehouse picks and shipments

Reveal answer + link

Correct: B

Use a financial sales invoice for ad hoc invoicing that is not inventory-related.

Use a Sales Order for inventory items.

You can’t post a financial sales invoice because posting groups are missing. What do you do next?

Scenario

Posting fails with an error like: “Gen. Prod. Posting Group must have a value...” or “VAT Prod. Posting Group must have a value...”.

What do you do next?

Reveal answer + link

Update the G/L Account used on the invoice lines.

Set:

VAT Prod Posting Group (for example, STANDARD if VAT usually applies)
Gen. Prod Posting Group (for example, SUNDRY)

Then re-add the G/L Account onto the document line(s).

Finance & cash

How do financial invoices and credit memos work in Bevica?

Scenario

You are posting a financial invoice or credit memo. You are unsure which knowledge base page guides you through the process.

What do you do next?

Reveal answer + links

Pick the relevant guide based on document type and discrepancy handling.

Use these guides:

You need to post a financial purchase invoice (G/L accounts and charges). Where should you start?

Multiple choice

A. Working with Purchase Orders B. Working with Financial Purchase Invoices and Credit Memos C. Processing Duty Transactions D. Bevica Power BI: Common Questions / FAQ

Reveal answer + link

Correct: B

Use the financial purchase invoice/credit memo guide for finance-only purchasing.

Prepayments

A sales order is stuck at “Pending Prepayment”. What needs to happen before you can ship/invoice it?

Multiple choice

A. Reopen and release the order B. Close all customer ledger entries for the prepayment documents (apply them to payments) C. Delete the prepayment lines D. Change the posting date

Reveal answer + link

Correct: B

To ship or invoice the order, the prepayment customer ledger entries must be closed.

How do I handle prepayments?

Scenario

You need to take an upfront payment. You also need to avoid breaking stock allocations.

What do you do next?

Reveal answer + links

Use the prepayment process.

Protect reservations if your process uses them.

You use reservations on prepayment orders. Users keep deleting reservations by mistake. What do you do next?

Scenario

You want to prevent accidental cancellation of reservations on lines that have a prepayment % applied.

What do you do next?

Reveal answer + links

Enable reservation protection for prepayments.

In Bevica Setup → Reservations, set Protected Prepayment Reservation to Yes.

Contra balances

You need to link a customer to a new vendor using “Create & Link Vendor”. What prerequisite is required?

Multiple choice

A. Customer must be blocked B. Customer must be linked to a CRM Contact C. Customer must have a prepayment % set D. Customer must have at least one posted invoice

Reveal answer + link

Correct: B

Creating and linking a new vendor requires the customer to be linked to a CRM Contact.

Suggest Contra Payments: what does “Offset to Customer” control?

Multiple choice

A. Whether a vendor can be created from a customer card B. How the routine creates payment journal lines to move balances from vendor to customer C. Which VAT posting groups apply to duty free transactions D. Whether price lists prefer most-specific pricing

Reveal answer + link

Correct: B

“Offset to Customer” drives how Suggest Contra Payments generates payment journal lines.

Can I offset customer and vendor balances?

Multiple choice

A. Use Reservations to net balances B. Use Blanket Orders to net balances C. Use Contra Balances + Suggest Contra Payments D. Use Find Entries (Navigate) to net balances

Reveal answer + links

Correct: C

Yes, via contra balances and suggested contra payments.

Duty management

Where do I start with duty management?

Scenario

You’re onboarding duty features. You need the minimum path to get live safely.

What do you do next?

Reveal answer + links

Start with Duty Management setup and Duty Controlled Items.

Then learn the transaction process.

What is a key restriction when using duty management?

Multiple choice

A. Item variants can be used for anything you like B. Item variants cannot be used for any purpose other than duty status C. Duty is replenished from duty paid to duty free D. Duty free sales orders can access duty paid stock

Reveal answer + links

Correct: B

When duty is governed by Bevica, variants are reserved for duty status only.

A duty paid sales order needs more stock than you hold in duty paid. What happens next?

Scenario

You have some inventory in Duty Paid, and more in Duty Free. You post a Duty Paid sales order that exceeds your Duty Paid stock.

What happens next?

Reveal answer + link

Bevica fulfils from Duty Paid first.

Then it replenishes the remainder from Duty Free to Duty Paid.

This replenishment posts duty via item charges and creates a Duty Ledger Entry.

You need to manually move stock between duty statuses. Which tool do you use?

Multiple choice

A. Reclassification Journal B. Payment Journal C. Feature Management D. Price Lists

Reveal answer + link

Correct: A

Use a Reclassification Journal to manually replenish between duty statuses.

Pricing experience

Which sales/purchase pricing experience should we use?

Multiple choice

A. Only the old pricing experience is supported B. Only the new pricing experience is supported C. Both are supported. Your setup must match your approach D. Pricing experience does not affect setup

Reveal answer + links

Correct: C

Bevica supports only the new pricing experiences.

Your setup must match your chosen approach.

You want to enable the new pricing experience in LIVE. What’s the safest next step?

Scenario

You’re upgrading pricing. You want to avoid surprises in production.

What do you do next?

Reveal answer + link

Test in a TEST company first.

Enabling the new pricing experience is not reversible.

When converting existing prices to the new pricing experience, what does “Use default price lists” do?

Multiple choice

A. Converts existing prices into one default list per area (sales, purchasing, jobs) B. Deletes all existing prices C. Converts prices into lists split by what they apply to (dates, currency, UoM, min qty) D. Prevents price lists from being edited

Reveal answer + link

Correct: A

Leaving “Use default price lists” ticked creates one default price list per area.

Unticking it converts prices into new lists based on applicability.

Delivery charges & document charges

How do delivery charges and document charges work?

Scenario

You need to add delivery charges to sales documents. You also need clean reconciliation for posted charge entries.

What do you do next?

Reveal answer + links

Use Distribution Costs Management.

Configure charges first.

Then reconcile posted entries.

Automated Sales Delivery Charges: when is the delivery charge calculated?

Multiple choice

A. When the order is created B. When the order is released C. When the order is invoiced only D. When the customer is created

Reveal answer + link

Correct: B

Delivery charges are calculated on Release of the Sales Order.

Automated delivery charges are not being calculated. What do you check first?

Scenario

You expect a delivery charge line. Nothing is created when you release an order.

What do you check next?

Reveal answer + link

Check:

Is the Sales Order Released?
Does it have a Shipping Agent and Service?
Is the Ship-to Post Code mapped to a delivery zone?
Do item lines have Unit Volume (for eq. case calculation)?

Additional charges reconciliation

You need to reconcile posted additional charges. What are the two supported reconciliation options?

Multiple choice

A. Analysis Mode reconciliation and Power BI reconciliation B. Manual reconciliation and Purchase Invoice reconciliation C. Prepayment reconciliation and Contra reconciliation D. Duty Paid reconciliation and Duty Free reconciliation

Reveal answer + link

Correct: B

You can reconcile posted additional charges manually, or via a purchase invoice workflow.

You received the supplier’s freight invoice. You want to reconcile it to posted additional charges. What do you do next?

Scenario

You want the vendor invoice to “pull in” unreconciled additional charges. You also want to track differences between accrued and invoiced amounts.

What do you do next?

Reveal answer + link

Create the Purchase Invoice.

Use one of:

Get Posted Add. Charge Lines to Reconcile (summarised lines), or
Get Posted Add. Charge Entries to Reconcile (one line per entry)

Then post the invoice and review reconciliation fields and any discrepancies.

Which two actions can pull unreconciled additional charges into a purchase invoice?

Multiple choice

A. Get Posted Add. Charge Lines to Reconcile, or Get Posted Add. Charge Entries to Reconcile B. Get Warehouse Shipment Lines, or Get Reservation Entries C. Suggest Contra Payments, or Apply Entries D. Explore All, or Page Inspection

Reveal answer + link

Correct: A

Use the “Lines” action for summarised lines, or “Entries” for one line per entry.

Duty, compliance & tax

Where do I store our EORI and AWRS details?

Multiple choice

A. Only on the Item Card B. In Bevica setup and partner records C. Only in Power BI D. Only on posted invoices

Reveal answer + links

Correct: B

EORI and AWRS details sit in Bevica setup and partner records.

How do I handle UK duty rate changes and other UK schemes?

Scenario

You need to implement a UK scheme. Examples: duty rate changes, PPT, EPR, DRS.

What do you do next?

Reveal answer + links

Use the dedicated references for scheme-specific setup.

Where do you register items for the UK Deposit Return Scheme (DRS)?

Multiple choice

A. Duty Controlled Items B. UK Deposit Return Scheme - Registering Items C. Contra Balances D. Open Purchase Lines

Reveal answer + link

Correct: B

Use the DRS item registration guide.

Reporting & analytics

Where do I start with reporting in Bevica?

Multiple choice

A. Start with the quick guide only B. Start with the reporting overview. C. Start with the Power BI FAQ only D. Start with Duty Management

Reveal answer + links

Correct: B

Start with the reporting overview.

Reporting in Bevica - Overview

Where can you use “Analysis Mode” reporting?

Multiple choice

A. Only in Power BI B. Only in Financial Statements C. On list pages (Excel-like pivots/subtotals) D. Only on Posted Sales Invoices

Reveal answer + link

Correct: C

You can use Analysis Mode on list pages to pivot/subtotal and export.

You suspect margins look wrong on posted inventory movements. What do you do next?

Scenario

You want to validate costs and sales values on posted movements. You need something you can filter and export.

What do you do next?

Reveal answer + link

Use Checking Inventory Margins on Item Ledger Entries.

Filter to the relevant items/periods and review Unit Cost, Sales Amounts, and Margin%.