> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/bevica-select/faqs/bevica_select_faq_-_sales_ledger-1.md).

# FAQ - Warehousing and Logistics

## Incorrect duty status on a Transfer Order

If a user has amended the duty status as part of posting a transfer order, e.g. creating a Duty Paid transfer order and reserving against Duty Free stock or a Duty Free paid reserve, you can do the following steps to reverse the duty posting and put the stock back into Duty Free.

**If you have the Distribution Cost Management extension**

If it's *normal stock*, create and post an item reclassification journal:

1. Search for Item Reclassification Journals
2. Populate the Item Number, Location Code, new Location Code (same as Location Code) and Unit of Measure Code. Set the Variant to Duty Paid, and the New Variant to Duty Free
3. Drill down on the Applies-to Entry field and find the posted transfer receipt entry
4. Post the journal. This will create item ledger entries to take the stock out of duty paid and into duty free, and G/L entries to reverse the duty accrual (credit Stock, debit Duty). Note that Duty Ledger Entries will not be created.

If it's a *paid reserve*, create and post an item charge revaluation journal and then post paid reserve journals to cancel the duty paid paid reserve and create a duty free paid reserve.

1. Search for Item Charge Revaluation Journals
2. Populate the Item Charge (DUTY), Apply Item Charge to Type (Transfer) and the Apply Item Charge to Entry No. (find the Transfer Shipment entry for the positive qty into Duty Paid, this is the entry that has the increased cost due to the duty item charge)
3. The Amount column should be populated with the duty amount that has been posted. Do not change this. The Value Entry Amount (Revalued) should be 0 as it will reverse the duty amount posted in full
4. Post the journal. This will create G/L entries to reverse the duty amount posted (credit Paid Reserves Stock account, debit duty). Note that Duty Ledger Entries will not be created.
5. Go to Paid Reserve Journals and run the Get Paid Reserves to Cancel function to cancel the reserve which was incorrectly moved from Duty Free to Duty Paid. Post this journal line.
6. Create another line on the Paid Reserve Journal where the Entry Type is Stock into Paid Reserves, and select the same customer, item, unit of measure, price etc ensuring the Variant Code is Duty Free. Post this journal line.

**If you do not have the Distribution Cost Management extension**

If it's *normal stock*, create and post a general journal (to reduce the duty accrual account) and two item journals (to take the stock out duty paid and put it back in duty free):

1. Search for General Journals
2. Create two journal lines, one for the Duty account (normally 5610) and the other for the Inventory Adjustment Account (normally 7170). You might need to make the inventory adjustment account direct posting to create and post the journal line. Enter the amount as the duty amount that was posted (DR Duty, CR Inventory Adjustment). Remember to populate the posting date and any other relevant columns.
3. Post the journal. This will create G/L entries to reverse the duty amount posted. Note that Duty Ledger Entries will not be posted.
4. Go to Item Journals. Select the Entry Type as Negative Adjustment, populate the Item Number, Location Code, Variant Code (Duty Paid), Quantity, Unit of Measure. Drill down on the Applies-to Entry field and find the posted transfer receipt entry
5. Post the journal. This will create an item ledger entry to take the stock out of duty paid and G/L entries to credit Stock and debit Inventory Adjustment the duty paid stock value
6. Create another item journal line, select the Entry Type as Positive Adjustment, populate the Item Number, Location Code, Variant Code (Duty Free), Quantity, Unit of Measure and Unit Amount. Ensure you populate the correct cost in the Unit Amount field. This should be the duty free cost, i.e. the difference between the duty paid cost posted in step 5 and the duty amount posted in step 3
7. Post the journal. This will create an item ledger entry to add stock duty free and G/L entries to debit stock and credit inventory adjustment. The difference between the amount posted to the inventory adjustment account on the negative adjustment and positive adjustment journal should be the duty amount, which will cancel out the amount manually posted to it in step 3.

If it's a *paid reserve*, create and post a general journal and then post a paid reserve journal to cancel the duty paid paid reserve and create a duty free paid reserve. When the transfer order to move the paid reserve from Duty Free to Duty Paid posted it debited the Paid Reserve Stock account and credited the Duty account with the duty amount. This is what you need to reverse with the general journal.

1. Search for General Journals
2. Create two journal lines, one for the Duty Account (normally 5610) and the other for the Paid Reserve Stock Account (normally 2124). Enter the amount as the duty amount that was posted (DR Duty, CR Paid Reserve Stock). Remember to populate the posting date and any other relevant columns
3. Post the journal. This will create G/L entries to reverse the duty amount posted. Note that Duty Ledger Entries will not be created
4. Go to Paid Reserve Journals and run the Get Paid Reserves to Cancel function to cancel the reserve which was incorrectly moved from Duty Free to Duty Paid. Post this journal line
5. Create another line on the Paid Reserve Journal where the Entry Type is Stock into Paid Reserves, and select the same customer, item, unit of measure, price etc ensuring the Variant Code is Duty Free. Post this journal line.


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