> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/bevica-select/bevica_select_training/bevica_select_training_-_purchase_ledger.md).

# Purchase Ledger

Purchase Ledger module for Bevica Select: vendors, purchase invoices and credits, VAT handling, payments, prepayments, and purchase reporting.

Purchase Ledger is where vendor balances are created and settled.

You’ll learn how to invoice, credit, pay, and reconcile suppliers.

### Before you start

* Access to Bevica Select
* [Introduction to Business Central](/bevica-select/bevica_select_training/bevica_select_training_-_introduction_to_business_central.md)
* [General Ledger Part 1](/bevica-select/bevica_select_training/bevica_select_training_-_general_ledger_part_1.md)

### Training outcomes

After you complete this module, validate your learning using [Outcomes - Purchase Ledger](/bevica-select/bevica-select-outcomes/bevica_select_training_outcomes_-_purchase_ledger.md).

You should be able to:

* Create and maintain vendor accounts
* Post purchase invoices and credit memos correctly
* Handle stock vs finance-only transactions safely
* Put invoices on hold and block vendors when needed
* Suggest and post vendor payments, then apply entries
* Reconcile aged payables back to the GL

### Vendor setup

#### Create vendors and addresses

**Read / complete**

* [Manage vendors (Microsoft Learn)](https://docs.microsoft.com/en-us/learn/modules/trade-master-data-dynamics-365-business-central/4-vendors) (Est. 15mins)
* [Creating Vendors](/documentation/guides/purchasing/working_with_purchase_orders.md) *(key fields and defaults)*

{% hint style="info" %}
For **non-stock vendors**, set **Duty Status** to **Duty Paid**.
{% endhint %}

### Vendor invoicing and credits

#### Post purchase invoices

This module covers the finance side of purchase invoicing.

Operations teams usually handle receiving.

**Read / complete**

* [Processing vendor invoices (Microsoft Learn)](https://docs.microsoft.com/en-us/learn/modules/processing-invoices-dynamics-365-business-central/) (Est. 30mins)

#### Understand “receive first, invoice later”

**Read / complete**

* [Purchase Order Processing](/bevica-select/bevica_select_training/purchase-order-processing.md) *(receipts + Get Receipt Lines flow)*
* [Receive and invoice items (Microsoft Learn)](https://docs.microsoft.com/en-us/learn/modules/receive-invoice-dynamics-d365-business-central/) (Est. 40mins)

{% hint style="warning" %}
Stock-related invoice corrections are done with return orders.

Use finance-only credit memos only for non-stock corrections.
{% endhint %}

### VAT differences (rounding)

Sometimes a vendor invoice VAT amount differs by pennies.

**Read / complete**

* [Handle VAT differences on purchase invoices](/bevica-select/faqs/handle-vat-differences-on-purchase-invoices.md)

### Finance-only purchase invoices and credits

**Read / complete**

* [Working with Financial Purchase Invoices and Credit Memos](/documentation/guides/finance-and-cash/non-stock_purchase_invoices_and_credit_memos.md)

### Managing vendor accounts

#### Block vendors and manage disputes

**Read / complete**

* [How to block vendors (Microsoft Learn)](https://docs.microsoft.com/en-us/dynamics365/business-central/payables-how-block-vendors)
* [Put vendor ledger entries on hold](/bevica-select/faqs/put-vendor-ledger-entries-on-hold.md)

### Vendor payments

#### Suggest and post vendor payments

**Read / complete**

* [Suggest vendor payments (Microsoft Learn)](https://docs.microsoft.com/en-us/learn/modules/suggest-vendor-payments-dynamics-365-business-central/) (Est. 30mins)

### Prepayments (if used)

Skip this section if you don’t use supplier deposits.

**Read / complete**

* [Prepayment Invoicing](/documentation/guides/finance-and-cash/prepayment_invoicing.md)
* [Posting prepayment purchase and sales invoices (Microsoft Learn)](https://docs.microsoft.com/en-us/learn/modules/prepayment-invoices-dynamics-365-business-central/) (Est. 1hr)

### Reporting

#### Aged accounts payable

**Read / complete**

* [Reconcile aged receivables and payables to the general ledger](/bevica-select/faqs/reconcile-aged-receivables-and-payables-to-the-general-ledger.md)

### Data migration (if you’re implementing)

You’ll typically import:

* [Opening purchase ledger balances](/bevica-select/opening-balances-inventory/bevica_select_-_purchase_ledger_opening_balances_template.md)

### Next steps

* Validate your learning with [Outcomes - Purchase Ledger](/bevica-select/bevica-select-outcomes/bevica_select_training_outcomes_-_purchase_ledger.md)
* Continue to [Sales Ledger](/bevica-select/bevica_select_training/bevica_select_training_-_sales_ledger.md)


---

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