Purchase Ledger

Purchase Ledger module for Bevica Select: vendors, purchase invoices and credits, VAT handling, payments, prepayments, and purchase reporting.

Purchase Ledger is where vendor balances are created and settled.

You’ll learn how to invoice, credit, pay, and reconcile suppliers.

Before you start

• Access to Bevica Select
• Introduction to Business Central
• General Ledger Part 1

Training outcomes

After you complete this module, validate your learning using Outcomes - Purchase Ledger.

You should be able to:

• Create and maintain vendor accounts
• Post purchase invoices and credit memos correctly
• Handle stock vs finance-only transactions safely
• Put invoices on hold and block vendors when needed
• Suggest and post vendor payments, then apply entries
• Reconcile aged payables back to the GL

Vendor setup

Create vendors and addresses

Read / complete

• Manage vendors (Microsoft Learn) (Est. 15mins)
• Creating Vendors (key fields and defaults)

For non-stock vendors, set Duty Status to Duty Paid.

Vendor invoicing and credits

Post purchase invoices

This module covers the finance side of purchase invoicing.

Operations teams usually handle receiving.

Read / complete

• Processing vendor invoices (Microsoft Learn) (Est. 30mins)

Understand “receive first, invoice later”

Read / complete

• Purchase Order Processing (receipts + Get Receipt Lines flow)
• Receive and invoice items (Microsoft Learn) (Est. 40mins)

Stock-related invoice corrections are done with return orders.

Use finance-only credit memos only for non-stock corrections.

VAT differences (rounding)

Sometimes a vendor invoice VAT amount differs by pennies.

Read / complete

• Handle VAT differences on purchase invoices

Finance-only purchase invoices and credits

Read / complete

• Working with Financial Purchase Invoices and Credit Memos

Managing vendor accounts

Block vendors and manage disputes

Read / complete

• How to block vendors (Microsoft Learn)
• Put vendor ledger entries on hold

Vendor payments

Suggest and post vendor payments

Read / complete

• Suggest vendor payments (Microsoft Learn) (Est. 30mins)

Prepayments (if used)

Skip this section if you don’t use supplier deposits.

Read / complete

• Prepayment Invoicing
• Posting prepayment purchase and sales invoices (Microsoft Learn) (Est. 1hr)

Reporting

Aged accounts payable

Read / complete

• Reconcile aged receivables and payables to the general ledger

Data migration (if you’re implementing)

You’ll typically import:

• Opening purchase ledger balances

Next steps

• Validate your learning with Outcomes - Purchase Ledger
• Continue to Sales Ledger