Outcomes - Fine Wine / Paid Reserve

Checklist to validate Fine Wine / Paid Reserves in Bevica Select. Test reserve sales, withdrawals, adjustments, and confirm posting results.

Use this checklist after the Fine Wine / Paid Reserves training.

It helps you prove you can create, manage, and withdraw paid reserves safely.

Before you start

You need:

• Access to Bevica Select (ideally a test company)
• Introduction to Business Central
• Operations and inventory basics: Inventory
• Fine Wine / Paid Reserves

Recommended:

• Work through this with a finance user.
• Capture evidence (paid reserve records, source documents, and posted entries).

Completion criteria (what “done” looks like)

You’re done when:

• You can find paid reserves by customer, item, and location.
• You can trace a paid reserve back to the source document and entries.
• You can sell into paid reserve and withdraw with the right duty/VAT behaviour.
• You can manage En Primeur and format conversions without losing traceability.

Finding paid reserves

Find and trace a paid reserve

Do

1. For a customer, find their paid reserves and identify quantity + location.
2. Pick one paid reserve record and trace it back to the source document.
3. Open the related ledger entries.

Check

• You can explain what operational record you’re looking at.
• You can find the financial evidence (entries) that back it up.

Useful reference: Viewing Paid Reserves.

Managing paid reserves

Create and split reserves

Do

1. Sell free stock into paid reserve.
2. Review the operational and financial records created.
3. Split a paid reserve.
4. Explain the Paid Reserve Split field on a sales order line.

Check

• You can explain why a split exists and how it affects withdrawals/credits.

Useful references:

• Selling into Paid Reserve
• Splitting Paid Reserves

Withdraw reserves (duty + VAT where applicable)

Do

1. Withdraw a Duty Free paid reserve to a Duty Paid location.
2. Review calculated duty and VAT values.

Check

• You can explain what posted and where.
• Finance can reconcile the postings if needed.

Useful reference: Withdrawing Paid Reserves.

Cancel and refund

Do

1. Return a paid reserve.
2. Refund the customer.

Check

• You can trace the reversal through to posted documents and entries.

Managing En Primeur

Sell before stock lands, then manage movements

Do

1. Sell into En Primeur using your organisation’s agreed process.
2. Move paid reserve stock between locations.
3. Convert paid reserve formats (for example, 6x75cl into 12x37.5cl).

Check

• You can explain how traceability is maintained through movements and conversions.

Useful references:

• Selling En Primeur
• Transferring Paid Reserves between Locations
• Paid Reserve Bottling

Data migration (if you’re implementing)

If you’re importing opening paid reserves, see:

• Paid Reserves Opening Balances Template