Outcomes - Sales Ledger
Checklist to validate Sales Ledger skills in Bevica Select. Post customer documents and payments, then verify ledger entries and posting results.
Use this checklist after the Sales Ledger training.
It helps you prove you can invoice, collect, and control customer balances.
Before you start
You need:
Access to Bevica Select (ideally a test company)
Recommended:
Work through this with a finance user.
Capture evidence (posted document numbers, entry numbers, and what you checked).
Completion criteria (what “done” looks like)
You’re done when:
You can invoice and credit safely (stock and finance-only).
You can apply/unapply payments confidently.
You can reconcile aged receivables back to the control account.
Customer setup
Create and validate a customer record
Do
Create a new customer.
Populate key fields, including default dimensions.
Create a ship-to address.
Add document email addresses (Document Layouts).
Create a customer contact.
Check
Posting groups are set so documents post without errors.
Default dimensions flow onto documents.
The correct email addresses are used for document sending.
Useful reference: Creating Customers.
Invoicing customers (from sales orders)
If you need the operational flow, see Sales Order Processing.
Ship and invoice, then prove the posting
Do
Ship and Invoice a single sales order.
Ship and invoice a batch of sales orders.
Email a single posted sales invoice.
Email a batch of posted invoices.
Check
You can review a posted sales invoice and explain:
Customer Ledger Entries
G/L Entries
VAT Entries (if used)
Item Ledger Entries and Value Entries (stock impact)
Useful reference: Email sales invoices and credit memos.
Finance-only sales invoices and sales credit memos
Do
Post a financial sales invoice (G/L-only).
Credit that invoice with a financial sales credit memo.
Check
You can explain why this is different from stock corrections.
You can find and review the posted entries created.
Optional deeper reading:
Credit control
Control customer risk
Do
Set a credit limit.
Set Credit Status and confirm the impact on new sales orders.
Block a customer from creating new sales orders but allow payments.
Block a customer from posting any transactions.
Put an invoice on hold (dispute).
Report on invoices on hold.
Remove an invoice hold.
Check
Users see the intended warnings and blocks.
You can explain “block for posting” vs “block for sales orders”.
Useful reference: Put customer ledger entries on hold.
Statements
Do
Email a statement to one customer.
Email statements in bulk.
Check
The statement layout and email body are correct.
Useful reference: Email customer statements.
Customer payments
Post, apply, and unapply payments
If you have demo data, use the training customers.
Do
Post and apply a payment to a single invoice.
Apply a payment to multiple invoices and trigger payment tolerance.
Post and apply a foreign currency payment (change exchange rate).
Post a payment, then apply it from Customer Ledger Entries.
Unapply a posted payment.
Check
You can see the effect on:
Customer Ledger Entries (Open / Remaining Amount)
Bank Ledger Entries
G/L Entries
You can explain what changed after apply/unapply.
Prepayments (if used)
Skip this section if you don’t use customer deposits.
Do
Post a prepayment invoice from a sales order.
Review posted prepayment entries.
Post a cash receipt journal to pay the prepayment invoice.
Correct a posted prepayment invoice.
Check
You understand how the prepayment links to the final invoice.
Useful reference: Prepayment Invoicing.
Reporting
Aged Accounts Receivable (reconcile to the G/L)
Do
Run Aged Accounts Receivable as at a date.
Confirm which ageing method you are using (Due Date / Document Date / Posting Date).
Reconcile the total back to the customer control account in the Chart of Accounts.
Check
You can explain any differences and fix the cause.
Useful reference: Reconcile aged receivables and payables to the general ledger.
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