Outcomes - General Ledger Part 2
Checklist to validate General Ledger Part 2 skills in Bevica Select. Test periods, budgets, reporting, and confirm posting results.
Use this checklist after the General Ledger Part 2 training.
It helps you prove you can control periods, close the month, and produce finance reporting.
Before you start
You need:
Access to Bevica Select (ideally a test company)
Recommended:
Run month-end tests with the finance super user.
Use a realistic posting date range and document mix.
Completion criteria (what “done” looks like)
You’re done when:
You can control who can post to which periods.
You can complete core month-end checks and reconciliations.
You can produce and explain core management reports.
You can close a year and recover cleanly from late postings.
Month end
Control posting periods
Do
Update allowed posting dates for the majority of users.
Update allowed posting dates for an individual user.
Check
“Normal users” are blocked outside the window.
Finance users can post where intended.
Reconcile subledgers back to the G/L
Do
Reconcile Aged Accounts Receivable back to the customer control account.
Reconcile Aged Accounts Payable back to the vendor control account.
Check
You can explain any differences and correct the cause.
Useful reference: Reconcile aged receivables and payables to the general ledger.
Adjust exchange rates
Do
Run Adjust Exchange Rates.
Review what posted.
Check
You can find the exchange rate adjustment register.
You can explain the impact on:
Customer Ledger Entries
Vendor Ledger Entries
Bank Ledger Entries
G/L Entries
External: Adjust exchange rates (Microsoft Learn).
Inventory valuation
Do
Run Bevica Inventory Valuation.
Reconcile it to the stock accounts in the Chart of Accounts.
Check
You can explain timing differences (for example, receipt vs invoice).
Useful reference: Inventory.
Year end
Close the year end-to-end
Do
Create a fiscal year.
Close a fiscal year.
Run Close Income Statement and post the resulting journal.
Check
You understand which entries are “closing entries”.
You can explain retained earnings posting.
External: Close a fiscal year (Microsoft Learn).
Prove you understand “C dates”
Do
Run a P&L report to show balances “as at year end”.
Example:
..31/12
Run the same report to show a zeroed P&L “as at year end”.
Example:
..C31/12
Check
You can explain when you’d use each view.
Late postings to a closed year
Do
Post an adjustment into a closed fiscal year.
Re-run Close Income Statement.
Post the new resulting journal.
Check
You can explain what changed and why.
G/L budgets (if used)
Create, import, and maintain budgets
Do
Create a budget manually.
Create a budget from G/L Entries.
Copy an existing budget.
Import a budget from Excel.
Amend a budget.
Check
You can validate totals by account and by period.
External: Create G/L budgets (Microsoft Learn).
Reporting
Trial balance and Chart of Accounts drill-down
Do
Run a trial balance and filter by:
posting date
G/L account
dimension (where relevant)
In Chart of Accounts, apply a date filter.
Drill down on Net Change, Balance, and Balance at Date.
Check
You can follow the trail back to the underlying entries.
Dimension filters and analysis views
Do
Apply a dimension filter in Chart of Accounts.
Explain how you would do the same for a dimension that is not global.
Hint: Analysis Views.
Check
You can build an analysis view that supports your reporting.
Financial Reports (BEV-PL / BEV-BSHEET)
Do
Run BEV-PL and BEV-BSHEET.
Apply date filters and dimension filters.
Switch Column Layouts and confirm you understand the differences.
Check
You can explain how a line is calculated (accounts included, signs).
You know what to update if you add new G/L accounts.
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