Outcomes - General Ledger Part 1

Checklist to validate General Ledger Part 1 skills in Bevica Select. Run scenarios and verify posting results, registers, and entries.

Use this checklist after the General Ledger Part 1 training.

It helps you prove you can complete core finance setup and postings in Bevica Select.

Before you start

You need:

• Access to Bevica Select (ideally a test company)
• Introduction to Business Central
• General Ledger Part 1

Recommended:

• Work through this with a finance user.
• Capture evidence as you go (document numbers, register numbers, entry numbers).

How to use this page

1. Pick one section at a time.
2. Complete the Do steps.
3. Confirm the Check items.
4. If something surprises you, log it as a UAT finding.

Completion criteria (what “done” looks like)

You’re done when:

• You can complete every scenario without guessing.
• You can explain what posted where (high level).
• You can trace postings from document → register → entries.

Chart of Accounts

Create and use a new G/L account

Do

1. Create a new G/L Account.
2. Configure it so it can be used on sales and/or purchase documents.

Check

• Posting does not error on missing posting groups.
• You can find the account in lookups on document lines.
• You can drill into G/L Entries from the account.

Stretch check (after Purchase Ledger training)

1. Post a purchase invoice using your new G/L account on a line.
2. Review the entries created.

Dimensions

Build a dimension and make it usable everywhere

Do

1. Create a new Dimension code.
2. Create several Dimension Values.
3. Add the dimension as a Shortcut Dimension in General Ledger Setup.
4. Set default dimension values on:

   • a customer
   • a vendor
   • an item
   • a salesperson (if used)
5. Set default dimension values on a G/L account.

Check

• The shortcut dimension appears as a column where you expect it.
• Defaults flow onto documents.
• You understand what happens when a required dimension is missing.

Stretch check (after Purchase Ledger training)

1. Post a purchase invoice using your new dimension.
2. Confirm the dimension is on posted entries.

Journals

Set up journal working practices

Do

1. Update journal batch names so users can recognise them.
2. Create a new journal batch for a specific purpose.

Check

• Users can tell which batch to use.
• You can filter by batch easily.

Post journals and review what was created

Do

1. Post a General Journal.
2. Post a Recurring Journal.
3. Post a Standard Journal.

Check

• You can find the G/L Register created by each posting.
• You can drill down from the register to:

  • the G/L Entries
  • any related VAT Entries (if VAT was involved)
• You can trace a posted journal back to its source.

Reverse and correct

Do

1. Reverse a posting from a G/L Register.
2. Reverse a posting from G/L Entries.
3. Correct dimensions on posted G/L Entries.

Check

• You know when reversal is allowed vs blocked.
• You understand the limitation: dimension correction updates G/L only.

  • See Correct dimensions on posted G/L entries.
• You can reverse safely.

  • See Reverse general ledger entries.

Multiple currencies

Set up a currency and exchange rates

Do

1. Create a Currency.
2. Create Exchange Rates for at least two dates.
3. Set Fix Exchange Rate Amount correctly for your rate style.

Check

• You understand which rate gets used on a document.
• You can explain the difference between the stored rate and a “spot” change.

Post and review currency transactions (after related training)

Work through the relevant set(s) based on which modules you have completed.

Sales (after Sales Ledger)

1. Create a customer with a Currency Code.
2. Post a foreign currency sales transaction.
3. Post another with a spot exchange rate change.
4. Post and apply a foreign currency payment at a different rate.

Purchases (after Purchase Ledger)

1. Create a vendor with a Currency Code.
2. Post a foreign currency purchase transaction.
3. Post another with a spot exchange rate change.
4. Post and apply a foreign currency vendor payment at a different rate.

Bank (after Cash Management)

1. Create a bank account with a Currency Code.
2. Post a foreign currency bank transfer.
3. Post another with a spot exchange rate change.

Check (for any currency scenario)

• You can see both currency amount and LCY amounts.
• You can identify exchange rate gain/loss entries after application.

Adjust exchange rates

Revalue foreign currency balances

Do

1. Enter adjustment exchange rates.
2. Run Adjust Exchange Rates.

Check

• You can find the adjustment register.
• You can explain what changed, and what did not.
• You can review:

  • vendor amounts before/after
  • customer amounts before/after
  • bank entries where Amount may be 0 but Amount (LCY) changes

VAT

Understand VAT posting basics

Do

1. Confirm where VAT Business Posting Group and VAT Product Posting Group are set.
2. Post a journal line that includes VAT.

Check

• You can review the resulting VAT Entries.
• You can tie the VAT Entry back to the G/L posting.

Edge cases (after Purchase Ledger training)

Do

1. Post a purchase invoice with a small VAT difference (for example, 0.01).
2. Post a mixed VAT rate purchase invoice.

   • Example: £300 at 20% and £100 at 0%.

Check

• You understand which VAT lines go to which VAT posting.
• You agree what rounding variance is acceptable.

  • See Handle VAT differences on purchase invoices.

UK VAT return

Run the settlement flow end-to-end

Do

1. Run Calculate and Post VAT Settlement as a test run.
2. Run the VAT Statement.
3. Post VAT settlement.

Check

• You can reconcile the settlement back to the Chart of Accounts.
• You can see VAT Entries marked as closed after settlement.

For UK MTD, also see Process a VAT Return.

Posting groups

Prove you know where posting groups live

Do

1. Identify where General Business Posting Group and General Product Posting Group are assigned.
2. Review General Posting Setup.
3. Identify where customer, vendor, bank, and inventory posting groups are assigned.

Check

• You can explain what causes the common “posting group missing” errors.
• You can fix them without breaking audit trail.

Bevica additional charges (finance context)

Validate duty and additional charge postings

Do

1. Explain when duty is calculated and posted in Bevica.
2. Review the balance and purpose of G/L account 5610 in your environment.
3. Post a duty invoice (if you use duty) and review duty entries.
4. Add an additional charge to a purchase or sales transaction.

Check

• You can explain the difference between:

  • adding a charge on a document
  • the posted entries that result
• You know where to reconcile posted charges.

  • See Document Additional Charges.

Stretch check (after order processing modules)

1. Post a purchase order with additional charges.
2. Post a sales order with additional charges.
3. Post a transfer order with additional charges.

Next steps

• Validate Purchase Ledger postings using Outcomes - Purchase Ledger.
• Validate Sales Ledger postings using Outcomes - Sales Ledger.