> For the complete documentation index, see [llms.txt](https://kb.bevica.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.bevica.com/bevica-select/bevica-select-outcomes/bevica_select_training_outcomes_-_general_ledger_part_1.md). # Outcomes - General Ledger Part 1 Checklist to validate General Ledger Part 1 skills in Bevica Select. Run scenarios and verify posting results, registers, and entries. Use this checklist after the [General Ledger Part 1](/bevica-select/bevica_select_training/bevica_select_training_-_general_ledger_part_1.md) training. It helps you prove you can complete core finance setup and postings in Bevica Select. ### Before you start You need: * Access to Bevica Select (ideally a test company) * [Introduction to Business Central](/bevica-select/bevica_select_training/bevica_select_training_-_introduction_to_business_central.md) * [General Ledger Part 1](/bevica-select/bevica_select_training/bevica_select_training_-_general_ledger_part_1.md) Recommended: * Work through this with a finance user. * Capture evidence as you go (document numbers, register numbers, entry numbers). ### How to use this page 1. Pick one section at a time. 2. Complete the **Do** steps. 3. Confirm the **Check** items. 4. If something surprises you, log it as a UAT finding. ### Completion criteria (what “done” looks like) You’re done when: * You can complete every scenario without guessing. * You can explain what posted where (high level). * You can trace postings from document → register → entries. ### Chart of Accounts #### Create and use a new G/L account **Do** 1. Create a new **G/L Account**. 2. Configure it so it can be used on sales and/or purchase documents. **Check** * Posting does not error on missing posting groups. * You can find the account in lookups on document lines. * You can drill into **G/L Entries** from the account. **Stretch check (after Purchase Ledger training)** 1. Post a purchase invoice using your new G/L account on a line. 2. Review the entries created. ### Dimensions #### Build a dimension and make it usable everywhere **Do** 1. Create a new **Dimension** code. 2. Create several **Dimension Values**. 3. Add the dimension as a **Shortcut Dimension** in **General Ledger Setup**. 4. Set default dimension values on: * a customer * a vendor * an item * a salesperson (if used) 5. Set default dimension values on a G/L account. **Check** * The shortcut dimension appears as a column where you expect it. * Defaults flow onto documents. * You understand what happens when a required dimension is missing. **Stretch check (after Purchase Ledger training)** 1. Post a purchase invoice using your new dimension. 2. Confirm the dimension is on posted entries. ### Journals #### Set up journal working practices **Do** 1. Update journal batch names so users can recognise them. 2. Create a new journal batch for a specific purpose. **Check** * Users can tell which batch to use. * You can filter by batch easily. #### Post journals and review what was created **Do** 1. Post a General Journal. 2. Post a Recurring Journal. 3. Post a Standard Journal. **Check** * You can find the **G/L Register** created by each posting. * You can drill down from the register to: * the **G/L Entries** * any related **VAT Entries** (if VAT was involved) * You can trace a posted journal back to its source. #### Reverse and correct **Do** 1. Reverse a posting from a **G/L Register**. 2. Reverse a posting from **G/L Entries**. 3. Correct dimensions on posted **G/L Entries**. **Check** * You know when reversal is allowed vs blocked. * You understand the limitation: dimension correction updates G/L only. * See [Correct dimensions on posted G/L entries](/bevica-select/faqs/correct-dimensions-on-posted-g-l-entries.md). * You can reverse safely. * See [Reverse general ledger entries](/bevica-select/faqs/reverse-general-ledger-entries.md). ### Multiple currencies #### Set up a currency and exchange rates **Do** 1. Create a **Currency**. 2. Create **Exchange Rates** for at least two dates. 3. Set **Fix Exchange Rate Amount** correctly for your rate style. **Check** * You understand which rate gets used on a document. * You can explain the difference between the stored rate and a “spot” change. #### Post and review currency transactions (after related training) Work through the relevant set(s) based on which modules you have completed. **Sales (after** [**Sales Ledger**](/bevica-select/bevica_select_training/bevica_select_training_-_sales_ledger.md)**)** 1. Create a customer with a **Currency Code**. 2. Post a foreign currency sales transaction. 3. Post another with a spot exchange rate change. 4. Post and apply a foreign currency payment at a different rate. **Purchases (after** [**Purchase Ledger**](/bevica-select/bevica_select_training/bevica_select_training_-_purchase_ledger.md)**)** 1. Create a vendor with a **Currency Code**. 2. Post a foreign currency purchase transaction. 3. Post another with a spot exchange rate change. 4. Post and apply a foreign currency vendor payment at a different rate. **Bank (after** [**Cash Management**](/bevica-select/bevica_select_training/bevica_select_training_-_cash_management.md)**)** 1. Create a bank account with a **Currency Code**. 2. Post a foreign currency bank transfer. 3. Post another with a spot exchange rate change. **Check (for any currency scenario)** * You can see both currency amount and LCY amounts. * You can identify exchange rate gain/loss entries after application. ### Adjust exchange rates #### Revalue foreign currency balances **Do** 1. Enter adjustment exchange rates. 2. Run **Adjust Exchange Rates**. **Check** * You can find the adjustment register. * You can explain what changed, and what did not. * You can review: * vendor amounts before/after * customer amounts before/after * bank entries where Amount may be `0` but Amount (LCY) changes ### VAT #### Understand VAT posting basics **Do** 1. Confirm where **VAT Business Posting Group** and **VAT Product Posting Group** are set. 2. Post a journal line that includes VAT. **Check** * You can review the resulting **VAT Entries**. * You can tie the VAT Entry back to the G/L posting. #### Edge cases (after Purchase Ledger training) **Do** 1. Post a purchase invoice with a small VAT difference (for example, 0.01). 2. Post a mixed VAT rate purchase invoice. * Example: £300 at 20% and £100 at 0%. **Check** * You understand which VAT lines go to which VAT posting. * You agree what rounding variance is acceptable. * See [Handle VAT differences on purchase invoices](/bevica-select/faqs/handle-vat-differences-on-purchase-invoices.md). ### UK VAT return #### Run the settlement flow end-to-end **Do** 1. Run **Calculate and Post VAT Settlement** as a test run. 2. Run the **VAT Statement**. 3. Post VAT settlement. **Check** * You can reconcile the settlement back to the Chart of Accounts. * You can see VAT Entries marked as closed after settlement. For UK MTD, also see [Process a VAT Return](/bevica-select/faqs/process-a-vat-return.md). ### Posting groups #### Prove you know where posting groups live **Do** 1. Identify where **General Business Posting Group** and **General Product Posting Group** are assigned. 2. Review **General Posting Setup**. 3. Identify where customer, vendor, bank, and inventory posting groups are assigned. **Check** * You can explain what causes the common “posting group missing” errors. * You can fix them without breaking audit trail. ### Bevica additional charges (finance context) #### Validate duty and additional charge postings **Do** 1. Explain when duty is calculated and posted in Bevica. 2. Review the balance and purpose of G/L account `5610` in your environment. 3. Post a duty invoice (if you use duty) and review duty entries. 4. Add an additional charge to a purchase or sales transaction. **Check** * You can explain the difference between: * adding a charge on a document * the posted entries that result * You know where to reconcile posted charges. * See [Document Additional Charges](/documentation/guides/distribution_costs_management/document_additional_charges.md). **Stretch check (after order processing modules)** 1. Post a purchase order with additional charges. 2. Post a sales order with additional charges. 3. Post a transfer order with additional charges. ### Next steps * Validate Purchase Ledger postings using [Outcomes - Purchase Ledger](/bevica-select/bevica-select-outcomes/bevica_select_training_outcomes_-_purchase_ledger.md). * Validate Sales Ledger postings using [Outcomes - Sales Ledger](/bevica-select/bevica-select-outcomes/bevica_select_training_outcomes_-_sales_ledger.md). --- # Agent Instructions This documentation is published with GitBook. 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